Event management has its own nuances depending on the size of your event. For you to prepare better for your next event, the first factor that you should pay attention to is the number of attendees you are expecting. This will determine what type of tools you would need to employ. If you are organising a business conference with hundreds of guests, for example, you may need to invest in a corporate event management software.
Here are the two major differences when it comes to managing small and big events.
1.) Number of registrations and check-in
The number of expected attendees should make you conscious about the different methods for registration and ticketing you should use. If you are just expecting 15 people, it would be illogical for you to use a dedicated software. You may simply invite guests through email and let them RSVP to your event. The real challenge comes when you are expecting hundreds to thousands of people – especially for a paid event. There must be a clear-cut system by which these attendees can register for your event and make necessary payments to get their tickets.
During check-in on the actual date of your event, you also would not want your attendees to be stuck in long lines. For this, you may need to use additional tools such as onsite check-in apps to make sure that confirmed guests can be ushered into the venue in a matter of seconds. If this type of technology interests you, read more about conference registration software.
2.) Floor management and staffing
It also follows that the more attendees you have, the more you should look out for their well-being throughout the entire event. You may specifically delve into two major areas which are floor management and staffing. In terms of floor management, you should plan out seating arrangements and make sure that attendees feel comfortable. On the other hand, you should also be mindful of the number of staff that you should hire to assist in different areas such as ushering of guests, providing customer information, and even serving food or drinks. The more attendees you have, the more helping hands you would need.
These tips should hopefully help you construe the true requirements for every event you organise.